FAQs about Our Free Hotel Sourcing Services

We are a no-cost site selection company, so there are absolutely no costs or hidden fees to our clients. 

We receive a commission directly from the venues.

We provide a highly personalized experience that larger companies simply can’t match. We take the time to understand your unique needs and curate venue options that align with your goals, ensuring you have the right information to make an informed decision. Our ongoing support means you never feel like just another client. 

No. We pass all perks and negotiated concessions, including meeting planner points, to our clients. In the event that a hotel offers double points, we decline those and instead request that the hotel extend this benefit directly to the client to ensure our venue selection services remain impartial.

No. We work with every hotel chain including Four Seasons, Hilton, Hyatt, IHG, Lowes, Marriott, Omni, Wyndham, and their affiliates, as well as a variety of independent venues. We do not, however, work for these hotels - we work for you! Think of us as a trustworthy extension of your meeting planning team.

• The process begins with our team learning the details of your meeting including location preference, number of sleeping rooms, meeting space required, etc.
• We conduct a customized site search, freeing you from time consuming phone calls and emails. We manage those! 
• We provide you with an availability summary that includes detailed information about each property. 
• We set up your virtual and/or in-person site-visits.
• Once you identify your top choices, we negotiate better rates, F&B minimums, concessions, and other contract terms to protect your interests and help you save money.

• EXPERTISE Our industry relationships and experience translate into better pricing, concessions, and availability for our clients and their guests.
• TIME SAVINGS Think of us as a trustworthy extension of your team. We manage the entire site selection process from start to finish, ensuring a perfect match between the event requirements and the venue.
• PROFESSIONAL CONTRACT NEGOTIATIONS As a result of our contracting and negotiating expertise, we are able to secure better contract terms, typically not extended to individual organizations so you can secure the best venue location.
• STREAMLINED COMMUNICATION A dedicated CPS team member serves as your single point of contact, ensuring clear and efficient communication. While you focus on your event, we handle all interactions with the hotels—answering questions, negotiating rates and concessions, and following up as needed to secure timely information.
• CUSTOMIZED SOLUTIONS We tailor our venue selection services to meet the unique needs of each client. Whether you're looking for specific amenities, location, or atmosphere, we find the ideal site that aligns with your vision and goals.

We ask that you fill out a form outlining your site selection needs and preferences such as location, dates, number of attendees, meeting space requirements, etc... We use that information to create a customized Request for Proposals (RFP) to send to hotels that match your event criteria.

Yes! We set up your entire itinerary for you to visit the hotels of your choice. We will also secure free accommodations and ground transportation while you’re in the prospective host city. Many venues offer virtual site visits if that is preferable to the client.  

We work with clients in the corporate, association, nonprofit, and government sectors by assisting them with venue selection for meetings, conferences, conventions, incentive trips, athletic competitions, board meetings, training seminars, and other events requiring an overnight stay. In addition, we offer our services to private individuals or groups that are planning weddings, reunions, or other large parties.